Scribe has become incredibly popular for its ability to automatically generate step-by-step guides by recording user workflows. It’s a favorite among trainers, onboarding specialists, sales teams, support teams, and operations managers who need to document processes quickly.

However, some users find Scribe’s free plan limiting, desire deeper editing control, or seek self-hosted or cheaper options. Others want more custom branding, dynamic flows, or integration with internal wikis and knowledge bases.

If you’re searching for better customization, affordability, or more workflow automation, here are the 10 best Scribe alternatives in 2025 you should know.

1. Tango – Leading Alternative for Process Documentation

Tango automatically captures your screen actions and turns them into beautiful, shareable step-by-step guides. It offers advanced editing features, custom branding, and even team workflows.

Tango also supports smart redaction (to hide sensitive data) and collaborative team workspaces.

Best for: Teams needing quick, polished documentation for onboarding and training.
Why it’s better for some: Cleaner UI, automatic screenshots, redaction tools.

2. Guidde – AI-Powered Video and Guide Creation

Guidde is an AI-first alternative that turns recorded workflows into videos, GIFs, and step-by-step written guides instantly.

You can narrate over the video, customize branding, embed the guides into websites or wikis, and even create multi-language guides using AI translation.

Best for: Teams wanting visual-first guides and quick AI-powered narration.
Highlight: Instant voiceovers + video + documentation generation.

3. Trainual – Full SOP and Training Platform

Trainual isn’t just about recording steps—it’s a full Standard Operating Procedure (SOP) and training platform.

It lets you create structured documentation, assign learning modules to employees, track training completion, and even build organizational playbooks.

Best for: Businesses formalizing training and internal documentation.
Why users love it: SOPs + process tracking + reporting in one platform.

4. Loom – Screen Recording with Narration and Instant Sharing

Loom focuses on video communication—perfect for creating quick process walk-throughs, onboarding videos, or support tutorials.

While it doesn’t auto-generate step-by-step text like Scribe, it’s ideal if your audience prefers visual explanations over static screenshots.

Best for: Quick explainer videos, customer support videos, and onboarding.
Big advantage: Extremely fast recording + instant share links.

5. Process Street – Checklist-Driven Process Management

Process Street lets you create dynamic, interactive checklists and workflows. Instead of static guides, you create live, actionable processes that teams can follow and complete.

It’s excellent for complex workflows involving multiple team members or approvals.

Best for: Businesses needing live workflows and task automation.
Strength: Automate process management with Zapier and Slack integrations.

6. Clippy (New in 2025) – Lightweight Workflow Capturer

Clippy is a new entrant focused on minimalist, fast workflow recording. It auto-generates simple visual guides, supports text overlays, and offers one-click exports to PDF or HTML.

It’s designed for users who want fast capture without bloated features.

Best for: Solo creators, freelancers, or support teams needing quick guides.
Highlight: Lightweight, distraction-free documentation.

7. Iorad – Interactive Tutorial Builder

Iorad records your workflow and automatically turns it into an interactive tutorial that users can click through step-by-step, mimicking the real application.

It’s heavily used in customer support, LMS integrations, and internal IT documentation.

Best for: Interactive “do-as-you-learn” style tutorials.
Why it’s unique: Interactive step-by-step playback rather than passive reading.

8. Berrycast – Screen Recording with Documented Steps

Berrycast combines screen recording, voiceover narration, and documentation capture into a single flow. It supports time-stamped notes and shareable links—similar to Loom but with better document annotations.

It’s great for project updates, client reporting, and remote team demos.

Best for: Teams mixing video and written documentation.
Highlight: Annotated voice-and-visual documentation.

9. Tetra – Knowledge Base Automation for Teams

Tetra integrates into tools like Slack and automatically builds knowledge bases from conversations, Q&A, and team activities.

While not a direct screen recording tool like Scribe, it’s excellent for teams that need dynamic, living documentation without manual content creation.

Best for: Slack-first remote teams needing live documentation.
Strength: Auto-organized company knowledge without overhead.

10. HelpHero – Focused on Onboarding Flows and Guides

HelpHero lets you create product tours, in-app walkthroughs, and training flows for web apps without coding.

It’s ideal if you need step-by-step documentation that also acts as a live guide inside your product—perfect for SaaS companies and onboarding teams.

Best for: SaaS onboarding, internal app training, and customer education.
What’s special: In-app interactive tours that reduce support tickets.

 Conclusion:

While Scribe remains a great choice for instant process documentation, 2025 offers smarter, more flexible, and sometimes cheaper alternatives:

• Choose Tango or Guidde for instant step-by-step guides and video explainers.

• Use Trainual or Process Street for building full SOPs and live workflows.

• Try Iorad for interactive tutorials that your users can click through.

• Pick HelpHero if you need onboarding tours inside apps.