Trello vs Todoist

Project management is an essential aspect of running a business. With so many tasks and deadlines to keep track of, having the right project management tool can make a significant difference in productivity and organization. Two popular options in the market are Trello and Todoist. In this article, we will compare the features, interface, add-ons and integrations, pricing, and more of these two tools to help you make an informed decision.

Introduction to Trello vs Todoist

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Trello is a visual project management tool that uses a pinboard-style display to organize tasks. It allows users to create tasks, known as cards, and move them between different lists or columns using drag-and-drop functionality. Trello offers automation options, customizable backgrounds and colors, and integration with other tools.

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On the other hand, Todoist is a list-style planning tool designed to help with personal and professional tasks. It allows users to create tasks, assign them to projects, set deadlines, and prioritize them. Todoist also offers a productivity tracking feature and integrates with various communication and time tracking tools.

Features Comparison

Both Trello and Todoist offer a range of features to help users manage their tasks effectively. In terms of the free plan, Trello allows users to create up to 10 boards, unlimited task cards, unlimited storage, and offers automation options. On the other hand, Todoist allows users to create up to 5 active projects, set priority levels, and provides a productivity tracking feature.

While Trello offers more features in its free plan, Todoist focuses on providing a streamlined and user-friendly interface for personal task management.

Interface Comparison

Trello has a workspace-based interface where users can create boards to organize their tasks. Each board consists of columns representing different task lists, and users can customize the names of these columns. Tasks are added as cards within the columns and can be assigned to team members, given due dates, and have additional details added. Trello also offers automation options to streamline workflows.

Todoist, on the other hand, has a simple and intuitive interface centered around a to-do list for the day. Users can add tasks, set due dates and priority levels, and view upcoming tasks. Todoist also allows users to create projects to organize related tasks and collaborate with team members.

Add-ons and Integrations

Trello offers a wide range of Power Ups, which are add-ons that enhance the functionality of boards and cards. These Power Ups can be used to add features like time tracking, advanced file management, and integration with popular tools like Google Drive and Zapier. Todoist, on the other hand, has a smaller selection of integrations but connects with time tracking and communication tools.

In terms of add-ons and integrations, Trello provides more options for extending the functionality of the tool and integrating it with other business tools.


Trello offers four pricing plans: Free, Standard, Premium, and Enterprise. The Free plan includes basic features, while the paid plans offer additional features like unlimited boards, advanced checklists, and timeline views. The pricing for Trello varies depending on the number of users and the level of functionality required.

Todoist also offers three pricing plans: Free, Pro, and Business. The Free plan includes core functionality, while the paid plans offer additional features like reminders, file uploads, and team collaboration. Todoist’s pricing is more affordable compared to Trello, especially for personal use or small teams.


In conclusion, choosing between Trello and Todoist depends on your specific needs and preferences. Trello is a more robust tool suited for complex collaborative projects and integration with other business tools. On the other hand, Todoist is a streamlined tool designed for personal task management with basic collaboration features.
Consider your project management requirements, the size of your team, and the features that are most important to you when making a decision. Both Trello and Todoist offer free plans, so you can try them out and see which one suits your needs better.

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